Analyzing Time and Attendance Data to Make Better Decisions
Human Resources have long been plagued by the seemingly mechanical task of timekeeping and time and attendance. Although mechanical, there are a lot of elements involved in timekeeping and attendance management which get more complicated as we consider large scale complex organizations. What needs to be understood is why companies use timekeeping solutions to keep track of hours that employees have worked. The general perception is to calculate the remuneration due to the employees. This however is the most basic element. Other factors include increased efficiency, productivity and compliance with labor regulation and audits. Other than these benefits the timekeeping and attendance data that is received can be used to derive further results through analysis.
Time and Attendance AnalyticsManaging Productivity
Comparing productivity levels of employees with the number of hours spent at work will allow HR resource to identify the reasons behind a low productivity level. This is especially important if an individual is being paid on an hourly basis. It should be understood that the number of hours spent at work is not an indicator of productivity. These employees can then be guided about how they can use the time spent at work more effectively.
In case of shift changes, employers need to manage when a certain employee will work. This can also be taken into consideration during holidays when certain employees are working, especially if the holidays are religious in nature. This will allow employers to determine when employees are most productive or when they are available to work.
Lunch & Leave Considerations
Some organizations also calculate leave and lunch times in order to make sure that employees are at the premises during work hours. The information derived from timekeeping will allow employers to assess whether or not employers are productive at work or slack off during lunch hours. There is a tradition of leaving early for lunch or returning late. This will allow the employer to analyze which employees have been encouraging this trend so the issue can be immediately rectified.
It is important for every business to have a working attendance and timekeeping policy that all employees are aware of. This policy however should be flexible enough to accommodate the needs of employees. If data derived from timekeeping records shows that most employees arrive late, it is important to understand why this has occurred. If your employees live too far from the building considerations should be made for long commutes or traffic.
Employee evaluations are done annually in order to ascertain whether or not promotions, bonuses or increments are in order. A favorable timekeeping and attendance record of an employee is a direct indicator of their commitment towards their work. Alternatively, a record which shows too many absences or late entries should result in correction or termination depending on the extremity of the case. The timekeeping factor plays an important role when it comes to employee evaluation because it shows the importance work has within the lives of the employees. If an employee respects the workplace to arrive on time, they will continue to do so in the long run and is a solid investment.